Legal Disclaimer

PRIVATE-FACES.COM — MASTER LEGAL TERMS (UK)

Last updated: 25 September 2025
Operator / Controller: Private-Faces (“we”, “us”, “our”) trading as private-faces.com.
Contact: info@private-faces.com
Registered/Service Address: 71 – 75 shelton st, covent gardens, london, wc2h 9jq
Governing law: England & Wales. Exclusive jurisdiction of the courts of England & Wales.

1. Nature of the Club

1.1. Private-Faces is a private members’ club. Membership is voluntary and by application only.
1.2. Members pay a non-refundable administration fee of £969.96 no guarantee of any acceptance.. The discretion to reject ensures only elite  entry to our annual New Year’s Eve Club Invitation which will be sent out upon Payment; it is not a deposit, investment, or guarantee of admission to any event unless SELECTED AND RSVP INVITED *with ID Checked
1.3. We are not a public venue and not a public event promoter. Access to events is at our discretion and may require RSVP confirmation, capacity control and identity verification Online.

2. Membership Agreement

2.1. Eligibility: Members and guests must be 18+. We may require in-person ID presentation (valid UK passport or driving licence) on entry.
2.2. Conduct: Members agree to behave lawfully, respect venue rules, staff, neighbours, and other members. No phones in designated no-phone areas; no illicit substances; no harassment; no unauthorised commercial solicitation.
2.3. Transfer: Memberships are personal, non-transferable, and may not be resold or assigned.
2.4. Suspension/termination: We may suspend or terminate membership for breach of these terms, venue rules, or applicable law.
2.5. Fees: All Fees are non-refundable.

3. Event Admission & House Rules

3.1. Admission remains at our discretion, including refusal where ID appears invalid or conduct breaches these terms.
3.2. We may operate guest-list only entry, strict capacity limits, time-windows for arrival, and members-only areas.
3.3. Venues may be private or hired spaces. Where a third-party venue applies its own conditions, those conditions form part of these terms for the relevant event.
3.4. Alcohol and regulated entertainment, if provided, will be operated only in accordance with the Licensing Act 2003 and any applicable club premises certificate or premises licence. We may require compliance checks at entry or at the bar. Legislation.gov.uk+2newcastle.gov.uk+2

4. Assumption of Risk & Member Responsibilities

4.1. Members attend events as independent, consenting adults and are responsible for their own decisions, interactions, and property.
4.2. You are responsible for your own travel, accommodation, personal security, and any business or personal arrangements you make with other attendees.

5. Liability, Disclaimers & Mandatory Limits

5.1. To the fullest extent permitted by law, we exclude and disclaim all liability for: (a) loss, damage, costs or expenses arising from members’ acts or omissions; (b) indirect or consequential loss; (c) loss of profit, business, goodwill, data, or reputation; (d) third-party acts including venues, caterers, performers, guests, or members; and (e) defamation or embarrassment arising from interactions between attendees.
5.2. Non-excludable liabilities: Nothing in these terms excludes or limits liability for death or personal injury caused by negligence, fraud or fraudulent misrepresentation, or any other liability that cannot lawfully be excluded under the Unfair Contract Terms Act 1977 and Consumer Rights Act 2015. Legislation.gov.uk+1
5.3. Occupier duties: Where we occupy premises, we owe the common duty of care to visitors to take reasonable care to see they are reasonably safe. Venue-specific controls may apply (e.g., security checks, restricted areas). Legislation.gov.uk+1

6. Indemnity

6.1. You agree to indemnify us (and our staff and venue partners) against claims, costs, damages and expenses (including reasonable legal fees) arising from your breach of these terms, unlawful conduct, or violation of third-party rights.

7. Media & Recording — Application/Interview Recordings Only

7.1. Scope: We do not record general events. We may record application or interview sessions only (the “Recordings”).
7.2. Grant of rights: In consideration of the opportunity to apply and for membership administration, you irrevocably grant us a perpetual, worldwide, royalty-free licence (with right to sub-license) to fix, use, edit, reproduce, adapt, publish, and communicate the Recordings and your image, voice and likeness as captured in those Recordings, in any media now known or later developed, for commercial, promotional, editorial, and archival purposes.
7.3. Waiver & release: You waive any moral rights and any privacy/publicity claims you may have in the Recordings as permitted by law, and you release us from claims arising from use of the Recordings in accordance with this clause.
7.4. No right to deletion: You acknowledge and agree that you cannot require deletion or cessation of use of the Recordings, except where such use would be unlawful.
7.5. No payment due: No fees or royalties are payable by us for use of the Recordings.
7.6. No event filming: Outside the application or interview process, we prohibit attendees from filming in no-phone/no-camera areas and reserve the right to remove any person recording without permission.

Guidance note: publicity/likeness waivers of this type are standard in UK practice when clearly consented to in advance and paired with a clear privacy notice. Practical Law+1

8. Privacy & Cookies (UK GDPR)

Summary: We keep data to a minimum, use ID-check data on a view-only basis, and do not retain copies except where strictly necessary for membership administration or legal compliance.

8.1. Controller: Private-Faces is the data controller for personal data processed via private-faces.com and membership administration.
8.2. What we process:
(a) Application data you submit (name, contact details, age confirmation, answers);
(b) ID-check data presented in person for visual verification only;
(c) Recordings of application/interview sessions (see Clause 7);
(d) Operational data such as emails you send us and basic website analytics/cookies (see 8.10–8.13).
8.3. Purposes: Membership administration, eligibility checks (18+), event security, and enforcing house rules; responding to enquiries; operating the website; and managing the Recordings.
8.4. Lawful bases (UK GDPR Art. 6):
(a) Legitimate interests (running a private club, verifying age/eligibility, ensuring a safe environment, managing applications and Recordings);
(b) Contract (providing membership and event access);
(c) Legal obligation (e.g., licensing, safety). ICO+1
8.5. ID-check “view-only” policy: When ID is presented in person we verify visually. We do not keep copies. We may record only a pass/fail or “18+ verified” outcome and the date/time of the check. ICO
8.6. No routine retention of ID images: If ID is sent to us electronically in error, we will delete on receipt and record only that verification occurred.
8.7. Data minimisation & retention: We keep only what is necessary.
– Application outcomes and membership records: retained for the membership term + up to 6 years for legal/accounting purposes.
– Recordings (application/interview only): retained indefinitely under the licence you grant in Clause 7, except where continued use would be unlawful.
8.8. Your rights: access, rectification, erasure, restriction, objection, and portability, subject to legal limits (e.g., where we must keep minimal records, or where deletion would conflict with our legitimate interests or legal claims).
8.9. Data sharing: We may share limited data with: security providers, venue operators, legal and accounting advisers, and regulators/licensing authorities where required. We do not sell personal data.
8.10. Cookies: The site uses strictly necessary cookies for security and session management. If we add analytics, we will use privacy-respecting, minimal analytics; where we rely on cookies that are not strictly necessary, we will present a consent banner and only set such cookies with your consent.
8.11. International transfers: If we use service providers outside the UK, we will ensure appropriate safeguards (e.g., IDTA or UK Addendum to the SCCs).
8.12. Security: We implement appropriate technical and organisational measures.
8.13. Contact / complaints: Email info@private-faces.com. You may also complain to the ICO (ico.org.uk).

9. Equality & Access

9.1. We comply with the Equality Act 2010. We do not unlawfully discriminate against protected characteristics and will consider reasonable adjustments where feasible. GOV.UK+2Equality and Human Rights Commission+2
9.2. Where the law or official guidance requires sex-segregated facilities or specific safeguarding measures at venues, we will comply. The Times+1

10. Website Terms of Use

10.1. The website is provided “as is”. To the fullest extent permitted by law we disclaim warranties of accuracy, fitness for a particular purpose, and availability.
10.2. You must not introduce malware, attempt unauthorised access, or misuse the site.
10.3. IP rights in site content belong to us or our licensors. You may not copy or re-publish without permission.

11. Complaints & Dispute Resolution

11.1. Raise issues to info@private-faces.com with your membership ID and event details.
11.2. We may propose mediation before litigation where suitable. This does not limit your right to bring proceedings in the courts of England & Wales.

12. Changes

12.1. We may update these terms and will post the effective date at the top of this page. Material changes affecting members will be notified by email where practicable.